Accounts Payable Administrator

Accounts Payable Administrator


The Accounts Payable (AP) Administrator is responsible for assigned project and corporate payables and accounting and administrative functions under the guidance and direction of the Manager of Project Accounting and the VP Finance. Specifically, the AP Administrator is to assist the Manager of Project Accounting and VP Finance in the administration of contracts, change orders, accounts payable, and required documents such as Statutory Declaration, WCB Clearance, Project Safety Reports, documents for holdback release within given projects according to Urban One’s established procedures.

To apply for this job, please click “Apply” below or send your resume to






Essential Functions and Responsibilities:

  • Review and process a high volume of trades/supplier invoices and POs
  • Match invoices to purchase orders and ensure all information is clearly legible
  • Verify quantities and pricing on invoices and ensure invoices are billed to the correct job/company
  • Assist in coding and entering invoice costs to the appropriate job upon approval by the Project Manager or Manager of Project Accounting
  • Enter commitment change orders as per instructions from the Manager of Project Accounting
  • Complete credit applications
  • Keep current on project start-up dates, progress and completion dates and complete work within the time schedule defined by the project
  • Ensure WCB of sub/contractor verified and in good standing
  • Track sub/contractor change orders to ensure that no monies on change order are released to subcontractor or contractor until change order is approved and paid to the Prime Contractor
  • Process Trade Contractor Costs in accordance with Urban One’s standard procedure
  • Process Trade Contractor Holdback Release and reconcile supplier accounts in accordance with Urban One’s standard procedure
  • Ability to effectively communicate with Owners, Trades, Consultants, Suppliers, and Urban One employees
  • Scan, photocopy and file documents as needed
  • Answer main phone line and cover for receptionist when s/he is absent
  • Reconciling vendor accounts statement
  • Reconciling Home Depot credit card statement
  • Compiling/ releasing month end checks
  • Ensuring sub-trade monthly compliance Docs (statutory declaration, insurance, WCB, safety reporting) are in good standing



Experience, Education & Accreditation

  • Previous work experience is an asset but not required
  • Currently pursuing a Degree or Diploma in Accounting or Finance
  • Strong computer skills specifically with MS Excel, Word, Outlook